Batch Replace

Last modified: May 6, 2026

Introduction

Use Batch Replace to replace existing text in the currently selected language.

This feature is useful when you need to do the following:

  • Standardize inconsistent text that appears in multiple places (for example, text that sometimes uses capital letters and sometimes does not) — reusing text improves the user experience
  • Consolidate identical text so you only need to enter the translation once — this saves time and improves consistency
  • Update all occurrences of common labels or text with better wording in a single operation

Using Batch Replace

Batch Replace works on the currently selected language. First, select the language you want to work on. For more information, see Working in the Currently Selected Language in Language Menu.

Documents/Modules

You can select one or more modules to use for Batch Replace. For example, you may want to ignore text from imported and system modules in the default language, or concentrate on replacing only the system messages in your chosen language.

Click Select and select the modules you want to work on.

Module selection screen

By default, all modules in the app are included.

To search for similar phrases, type what you want to search for.

Batch translate search

By default, all translatable text from the selected modules is shown.

Each found text is displayed in the Text column. The # column shows the number of times it occurs in the selected modules.

If you select a line, you can view the Show occurrence section to see the Object containing the text and the Document where it appears. Double-clicking the line or clicking Show occurrence opens the document and selects the object so you can easily see the context.

Replace With

In Replace with, type new text to use instead of the existing text. Click Replace to confirm the replacement.

Identical replacement and original text are combined into a single entry.

Show combined entries

Exporting and Importing Text

If you want to replace text outside Studio Pro, you can export the translatable text to Microsoft Excel (.xlsx) format, make changes, and then import the changes from the updated Excel file.

This is particularly useful if you are working on multiple apps and already have text for the system modules that you want to reuse.

Export to Excel

Click Export to Excel to export the currently displayed text items to a Microsoft Excel (.xlsx) format file.

The file has the format shown below:

Sample Excel file

Row 1 – Filter: indicates the modules included in the exported file

Row 2 – indicates the language. The first column represents the current text, and the second column represents the replace with text

Rows 3+ – show the current text

You can make changes in column B, which are processed when the file is imported.

Import from Excel

Click Import from Excel to import a correctly constructed Microsoft Excel (.xlsx) format file.

This does the following:

  • The selected modules are set to the ones in the Filter: line of the file
  • Any text that is empty in column B is ignored
  • Any text in column A that does not match translatable text in the selected modules is ignored
  • Any text in column B that is not ignored is entered into the Replace with column

Changes are only made when you click Replace.